Attendance Justification Letter

Use the sample letter below as a starting point for putting together your request for attendance.

Simply copy and paste the document into an email or download this Word document and personalize it as necessary.

This letter will help outline the value that attending Event Tech Live Las Vegas provides not just to you as an event professional but to your entire organization.


Dear [NAME],

I would like to request approval to attend Event Tech Live (ETL) to be held 8-9 June 2022 in Las Vegas (

In a single trip, ETL gives me the opportunity to network with some of the industry’s biggest names and the takeaways from the comprehensive educational program will benefit me and our company.

There will be over 100 sessions featuring speakers from companies like Meta, Intel, Bloomberg, RX, Emerald and more with the addition of a wide range of networking opportunities.

As well as the two in-person days, I will also be given access to a third day of content which will be hosted online and be able to arrange video meetings across the full working week.

The event is aimed at the North American events market but will also attract business from around the World.

[Delete as appropriate]

I have checked the registration criteria and I qualify for a complimentary ticket which will save our company $675.


As we are an event technology supplier, it is understood that we are potentially competing with the show’s supporting exhibitors and therefore the cost to enter is $695 – an investment that would be well worth us making in my opinion.

Information on the Event Tech Live website shows how valuable attendees find the event:

  • 95% would recommend future editions colleagues
  • 89% made valuable connections
  • 87% acquired significant new information directly applicable to their work
  • 84% shared information they obtained with colleagues

I am really excited about attending and request additional approval for travel costs which are estimated below:

Ticket: $0 (complimentary access to educational programme worth $675

Travel: $

Accommodation: $

Other Expenses: $

Total: $

Thank you in advance for your consideration and please let me know if you would like additional information about Event Tech Live, Las Vegas.